The H&S data is captured and reported in enableHr an online cloud based software application, and health and safety system. This software system holds a list of all of the hazards identified, H&S policies and procedures and is accessible to staff and management from smartphones and desktop computers. The system has built in tracking and notification elements that enable H&S training for staff to be monitored and undertaken in a timely manner. 

Staff and management continue to monitor all H&S activities in partnership as part of the H&S committee.  

November 2018 Report for October 2018

While the serious harm report denotes no incidents, there are either low level or near mis incidents that opccur and are captured. There is one low level incident reported for September 2018. The potential for further risk was eliminated with the discontinuation of the case that was assigned. An external audit conducted in October 2018 identified a small number of defects that require remedy.  

1. 1. 1. Replacing with larger signage the existing notices indicating the building exits
      2.  Demonstrating evidence that drivers are inspecting the motor vehicles before operating them
      3.  Demonstrating stronger evidence of meeting and training events, with more detail of content

• Otara Health Charitable Trust Board
  
• Management and staff

1. Regular monthly H&S committee meetings
2. General Manager involvement to lend credibility to importance of H&S in the work place
3. Ongoing and timely monitoring of hazards
4. Training staff as and when required
5. Keeping abreast of the latest H&S information and legislation
6. Encouraging staff to report hazards identified and incidents that occur as soon as practicable after an event

1. Conduct regular monthly H&S committee meetings
2. General Manager and Operations Manager attend all H&S committee meetings
3. Conduct ongoing and timely monitoring of hazards
4. Conduct quarterly H&S training with staff
5. Keeping abreast of the latest H&S information and legislation
6. Train and encourage staff to report hazards when identified and incidents that occur as soon as practicable after an event
7. Report H&S activities Bimonthly to the Board
8. Conduct an external audit of the Trusts H&S systems 2018/2019